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Functional Characteristics of DIGIARCH


Basic features | DIGIARCH WEB additional feature

Basic features

Archival description

  • It allows identifying and explaining both the content and the context of archival documents in order to make them accessible.
  • It allows the description of a File based on the ISDIAH standard.
  • Following the ISAD (G) regulation, it allows describing any kind of archival material, and any logical or physical documentary grouping.
  • It allows to create one or several independent classification tables, in case there is more than one File.
  • Two main tools, one for managing the classification table and another for the multilevel description of any archival documentation.

Management of descriptions

  • Multilevel description, the description of both logical and physical units is allowed.
  • Configuration of validations that determine that the minimum description elements have been completed.
  • Specification of the level of description of an archive unit in the descriptive hierarchy of the background and association with its corresponding entry in the classification table (multilevel descriptions).
  • Dynamic generation, based on the records described in ISAD (G), of different metadata schemas such as Dublin Core RDF, EAD or Linked Open Data (EDM 5.2.8).
  • Selection of the description template, complete or summarized.
  • Support for different character sets as defined by ISO 8859 Latin-1, or UTF-8, ANSI and MARC-8
  • Establishment of different states of publication in the archival descriptions through which to limit the visualization in the Consultation Web Interface.
  • Establish types of access to the archival descriptions through which to determine the characteristics of access to each document.

Management of the classification table

  • Creation and management of the multilevel classification table that represents the hierarchical and / or functional structure of the file.
  • Navigability between the different levels of the classification table.
  • Visibility of the classification table during the consultation or editing of any archival unit.
  • Unlimited high points within the classification table establishing a hierarchical relationship between them.
  • Possibility to visualize or not the inherited fields.
  • Unable to remove a point from the classification box if it contains dependent archival units.
  • The modification includes the possibility of editing the titles of the points in the classification table and adding new points in the table.
  • Configuration of access types to each of the points that make up the classification table.
  • The management of the classification table is defined according to the permissions assigned at user and profile level.

Description of authorities

  • Description of authority records according to ISAAR (CPF) standard.
  • Association of authority records to the archival descriptions through the appropriate fields of an ISAD (G) description.
  • Automatic generation of different schemes such as EAC-CPF or SKOS (Linked Open Data).
  • Control of duplicates. The system does not allow the creation of an authority record if it is verified that it already exists in the database and the generation of accepted authorities is not allowed if they have previously been registered as invalid authorities.
  • Dynamic update of authority records propagating changes to all associated authority and archival descriptions.
  • Maintenance and debugging of authorities through the automatic and massive transformation of valid authorities into invalid, or through the replacement of a valid authority by another. In both cases, the system propagates the changes to all related descriptions.
  • Cataloging of multilingual authority records that are taken into account in the search and recovery processes. The system recovers records by a certain heading, as well as by the parallel headings in other languages ​​or alphabets associated with it.

Management of digital objects

  • Import of image files in different formats (jpeg, tiff, pdf, video…) from different devices (hard disks, optical disks, etc.) giving rise to digital copies that can be associated to both authority records, as well as to archival descriptions.
  • Establishment of a link text to identify / represent the digital copy within the descriptive card of the documentary unit.
  • Pagination or signaturization of digital copies, allowing assigning different types of pagination (Arabic, Roman, uppercase, lowercase).
  • Establishment of a table of contents, providing users with a scheme or overview of the organization of the images within the digital copy.
  • Selection of a representative image within the digital copy, which allows it to be displayed on the Web, in the form of a thumbnail, together with the archival description.
  • Identification of the type of digital copy, allowing to establish a MIME type (Multipurpose Internet Mail Extensions).

Query Web Interface

  • Access to the query interface through a public URL where only documents with "public" access type will be available for searching, consulting and accessing.
  • Different search and navigation possibilities between the archival descriptions and the digital objects stored in the system: simple search, advanced search, producer lists, places, etc.
  • Faceted search that allows you to filter the results obtained by several fields (File, Background, People, Families, Places, Period, Subjects, Level of description…) within which the results obtained from a search are grouped.
  • Possibility of ordering the results by Title, Producer, Reference Code, Date, Level of description or Relevance.
  • History of recent searches.
  • The entries in the classification table are navigable and allow access to the included descriptions.
  • The first point of the classification table is the File. In general, all the entries of the first and second level are displayed, offering the possibility of displaying the hierarchy.
  • Identification of the point of the classification box in which the selected record is located.
  • The default register is shown in ISAD (G) and a dropdown will be offered with other display formats: EAD, Dublin Core and Tab.

Full text search

  • The system allows to recover documents both from the archival description and from the complete text of the ALTO files (Analyzed Layout Text Object) and PDF with hidden text associated to an archive unit.
  • The system allows the search in the full text in documents that have an Optical Character Recognition (OCR) and the location of them but does not perform the OCR process itself, and must be done prior to the margin of this system, and attending to the characteristics of the documentation to be treated.
  • It allows to configure the coverage of the search, limiting the searches to the terms included in the fields of the archival description or including in the search the terms recognizing in the text of the documents.
  • The system indexes the strings of characters recognized during the process of creating OCR in HIGH files and PDF with hidden text (not applicable to image PDF files or image files).
  • The full-text search results are presented at the archival unit level and as marks within the same document, so that you can navigate between the units or between the marks of the same unit.
  • The presentation of the results can be done at the page level or at the documentary unit level.
  • The recovered pages can be downloaded in XML-HIGH format.

Export of records

  • The export of resources from DIGIARCH 4.5 can be done on registers (archival descriptions and authorities) and digital objects (through METS files).
  • Export of records in different metadata schemas, without limit and allowing the selection of records of several pages.
  • Possibility of exporting archival descriptions in format: Dublin Core RDF, EAD3, and EDM 5.2.8 (Linked Open Data)
  • Possibility of exporting authority records in the following formats: ISAAR (CPF), EAC (CPF) and EDM 5.2.8 (Linked Open Data)

Display and access control

  • It incorporates different mechanisms so that an archival description can not be located or its access is limited to the different types of users that access the Web Interface.
  • It allows to establish states of publication to the registers so that their visualization is conditioned to the assigned code in the descriptions of the registers.
  • Allows the assignment of different types of access that allows a record to be accessible or not depending on the user who tries to access it.


  • It manages "Global lists" that allows the system administrator to generate a list of public document units highlighted for later free consultation in the Consultation Web Interface.
  • These documentary units can be included in the presentation page of the Web Interface of consultation in the form of an image carousel.

My Archive

  • It offers the possibility for a registered user with specific permissions to keep a record with the searches made in the Archive queries.
  • It offers the possibility of creating personal lists: list of favorite records, records with digital copy, etc.
  • It offers the possibility of accessing the last consulted descriptions.

RSS aggregator

  • Allows the use of any RSS aggregator for the notification of updates in the Consultation Web Interface.

Multilingual Manager

  • It allows the translation of the static content of the Consultation Web Interface, enabling the Web to be visible in different languages.
  • It manages both the languages in which the content will be translated and the proper translation of the text strings. (DIGIBÍS will not be responsible for the translation of the text strings, with the client's competence being the translation thereof).

Reports and statistics. Google Analytics

  • Provides statistical information on website traffic and the activity of the Web Interface query.
  • It also facilitates access to the internal search report ("site search") generated by Google Analytics.

Administration, configuration and parameterization of the system

  • It incorporates an accessible control panel, through the web by the system administrator, from which the Consultation Web Interface is managed and configured. It includes activity indicators, visualization, quick modification of the configuration of the environment and access to all the system administration options such as: content management, multilingual interface, reports and access statistics Google Analytics, batch processes and query of incidents.
  • It offers the possibility of customizing access to the different tasks that can be performed in the System. The client will be able to define the different users that will have access to the DIGIARCH 4.5 system and the configuration of the permissions and restrictions that each user will have.

DIGIARCH WEB additional features

OAI-PMH Repository of electronic resources

  • OAI-PMH repository version 2.0 that supports metadata schemas OAI_DC, EDM 5.2.8 and EAD, and that is updated dynamically and completely transparent from the descriptions included in the archive description module, without the need to perform any process external.
  • Configuration and parameterization by the cataloger, allowing to configure the data access to the repository and the creation and administration of sets.
  • It allows data collection by aggregators such as Hispana, Europeana and OAIster.

Linked Open Data and Europeana Data Model

  • It supports the requirements of Linked Open Data and, in particular, of the Europeana Data Model 5.2.8.
  • Each resource is identified by a URI as defined in the Cool URIs recommendation of the W3C.
  • Dynamic publication and export of Europeana Data Model resources in RDF based on archival and authority records. Supports all classes and properties defined in the model.
  • Dynamic publication and export of material authority records through SKOS (Simple Knowledge Organization System).
  • Support of the XML schema of Europeana Data Model.

Europeana and DPLA OpenSearch API

  • It allows for a search performed in a DIGIARCH catalogue to be carried out simultaneously and automatically on the Web site of Europeana and DPLA, providing the results retrieved from both bases.

Semantic enrichment. Advanced importation of authorities

  • It allows to link the descriptions of authority records with the URI of entities such as VIAF, DBpedia, List of Subject Headings, WorldCat, Library of Congress Linked Data Service, Rameau, Deutschen Nationalbibliothek, GeoNames, etc., following the principles of Linked Open Data.

Microsite manager

  • A microsite is a specific portal included in the Consultation Web Interface dedicated to a specific topic, or to the descriptions of documents of a specific Archive, Fund or Collection.
  • In each microsite you can define a specific navigation menu, different search forms, as well as other differentiating elements of the general site in which it is integrated, such as the configuration of specific pages, or the configuration of the image carousel of the presentation page.
  • Assigning an own URL to each of the microsites.
  • Through the creation of microsites, a collection can be temporarily highlighted by offering a specific Web Interface for consultation to search and explore the contents of a subset of the entire database.

Advanced viewers

  • High resolution viewer that allows the display of large images (large frames, maps, etc.) without losing quality and being able to apply high zoom levels.
  • 360º viewer that shows a group of images simulating a rotation around the horizontal axis or the vertical axis, using controls that allow loading the previous and next image to move left and right around the object.
  • Viewer of three-dimensional objects that allows to display three-dimensional digital objects, so that the user can explore it from any position through simple options of rotation, displacement and zoom control, without leaving the web browser. For this it is necessary to have a three-dimensional model of the objects, which can be in Wavefront OBJ format (with the possibility of including textures), or STL (which does not include textures).

Unicode support

  • Adaptation of all the functionalities of the description modules and query Web interface to manage all types of records in UNICODE.
  • Adaptation of the normalization processes and automatic generation of authorities to support the NACO standardization guidelines.
  • Support of the complete UNICODE version 7 character set.